Columbia County Fair

COUNTDOWN TO NEXT FAIR
The 3rd Annual Columbia County Spring Fair will have a delayed opening
Today Sunday, April 30th at 4pm
Please come on out and help us close out the day with a big crowd!

Vendors

Outdoor Vendor Application

SPRING FAIR

April 19- April 28, 2024

The Merchants Association of Columbia County is a non-profit civic organization that uses fair proceeds to make charitable contributions to deserving organizations in our local community. Please read all Terms and Conditions before submitting your OUTDOOR application. Outdoor spaces are negotiated on a case by case basis. Contact the MACC Coordinator for pricing. When pricing is confirmed you may pay by Square or by mail-in check.

This fair application form is for an OUTDOOR vendor space application to be filled out & paid completely online. Questions can be addressed to vendor@columbiacountyfair.net 

There are also indoor vendor spaces available. Please use the INDOOR vendor application form if you desire INDOOR space. Thank you very much for your interest in our fair. We look forward to working with you to make your exhibit a success. See you soon.

"*" indicates required fields

1. Exhibitor Information

2. Your Contact Information

Contact Name*
Mailing Address*

3. Description

4. Confirmation

We will contact you via email to confirm acceptance of this application

5. Rates & Dates

GENERAL Registration for all OUTSIDE vendors opens March 4, 2024, at the regular rental rate.
___NOTE___ Custom or Premium OUTDOOR space, inquire for price. Rate varies depends on business type and footprint required.

6. SPACE Rental Terms

  • Provided: 110V electrical access and a clean, empty display space. Space can be contracted, as available and as agreed with the MACC Exhibitor Coordinator.
  • Provided: 2 Exhibitor Entry PASSES at no charge. Additional passes may be obtained for a small fee.
  • Rental Period is exclusively for the fair duration; April 19 through April 28, 2024.
  • SET UP of a booth or allocated space with your items/products MUST be the day before the fair begins Friday, April 18, 2024 and completed by 3PM. No exceptions.
  • TEAR DOWN of the booth with all items/products may not be done before 9:00 PM the last Sunday of the fair. Otherwise, it must be done/completed on the Monday following the last day of the fair. All items are to be removed from the booth area and broom swept clean. No exceptions.
  • Exhibitors are responsible to manage hours, sales, services, display, and merchandising activities of the rented space. Exhibitors must do so without impeding fair thoroughfares, vehicle, & pedestrian traffic!
  • Exhibitors may at NO TIME install or operate or carry on, or offer a prize, directly or indirectly, either by your organization, yourself, agent, or employees anything that is in violation of federal, state, or local law. There shall be no guns ammunition, nudity or obscene material in the area. There can be absolutely no badges, clothing item, prize, literature, or any item that may, even remotely directly or indirectly, be associated with or related to any and all gang activity.
  • MACC expects friendly discourse with both fair management and with fair attendees. Reports or observations contrary to this may have an exhibitor removed, at your cost and expense, or closed; and you will not be able to participate in another MACC fair as a exhibitor. The MACC fairgrounds is private property and are subject to other restriction, terms and conditions, not specifically stated in this document. Any MACC representative or agent shall have free access to your rented area at any time with no reservation or conditions. We reserve the right to relocate your display.
  • Exhibitors may not sublet allocated space.
  • Exhibitors are encouraged to check the fair website daily to verify dates and hours of operation, as necessary or as may come into question. The website is usually updated within an hour of operational delays, cancellations, or special notices.
  • WEBSITE: www.columbiacountyfair.net

    7. ALL REGISTRATIONS

  • 50% payment is DUE to secure a reservation for booth or allocated space; with the application.
  • Applications are reviewed for approval. In event an Exhibitor’s application is not accepted, the Exhibitor payment will be refunded.
  • ** !!!NEW REQUIREMENT!!! VENDOR INSURANCE for the rental period, on the Fairgrounds is REQUIRED. EITHER the Vendor provides Proof Of Insurance to the MACC Coordinator (vendor@columbiacountyfair.net) OR the Vendor Purchases Insurance via MACC for an additional $84/ fair.
  • Full payment due by March 29, 2024; including Proof of Insurance. See cancellation policy.
  • 8. Cancellations

  • 100% if cancelled by March 18, 2024.
  • 50% if cancelled by March 29, 2024.
  • NO REFUNDS if cancelled after March 29, 2024.
  • *Email is required to vendor@columbiacountyfair.net for notification of cancellation by the dates noted above, to qualify for the stated refund policy. Calling or texting the MACC Coordinator is recommended (Carol- 706-831-5373) to ensure the cancellation is acknowledged.
    
**Proof Of Insurance (PoI) by Full Payment Date is REQUIRED to Complete the registration. Absence of PoI may cause the Vendor contract to be void and the space to be forfeited, and subject to Cancellation Policy dates.

    9. Important Information

    Important Information: The following terms are granted upon rental of the exhibitor space.

    - MACC grants the vendor the privilege to erect and install in an outdoor space as agreed to and designed by the MACC coordinator. MACC or its agents, members, or officers, are not liable to the above stated vendor for any and all loss, damage, or injury to the vendor or persons associated with the vendor. MACC is held harmless for any and all vendor incidents, regardless of cause.

    - If at any time in the opinion of MACC Fair management a vendor is found to be offensive and detrimental to the interest of MACC and the Fair event, the vendor in this contract will remove their exhibit from the fairgrounds on demand at the vendor’s expense. There shall be NO REFUNDS in the event of such incident.

    - For violation of the terms stated herein and any and all matters involving any improper, illegal, or immoral activity as determined by the MACC Fair Management, this contract is void and a vendor exhibit will be closed with NO recourse open to that vendor or agent.

    - The vendor is encouraged to carry their own property and liability insurance as MACC will not be held liable for any Vendor activities or actions. Further, MACC reserves the right to modify dates and hours as necessary based on weather, safety, facility, or other factors.

    - MACC reserves the right to modify the fair dates or hours of operation, as necessary; which may be required for inclimate weather, safety, or due to other unforeseen circumstances or events. Rental rates are for the duration of the fair and not pro-rated. Refer to website for updates, when necessary. www.columbiacountyfair.net

    10. Payment

  • Check payments; business or personal should be mailed to the address cited.
  • Credit Card payment can be accepted, as coordinated with the MACC coordinator, Carol Gardner (706-831-5373). This is a 3% processing fee for credit card payment.
  • Refunds, if applicable, will be made by check, to a postal address provided. Credit card processing fees for application and/or refund will not be refunded.
  • All balances are due by March 29, 2024.
  • If paid by Credit Card, all remaining balances will be automatically charged to the Credit Card on file, by this deadline, unless otherwise noted in the application or in an email to vendor@columbiacountyfair.net , received prior to March 27,2024.


  • Make checks payable to:
    MACC
    and mail to:
    MACC
    P.O. Box 204455
    Martinez, GA 30917
    The Vendor electronic signature above indicates this application/contract has been read, understood, and that the Vendor and all agents and associates agree with all stipulations stated herein
    This field is for validation purposes and should be left unchanged.